IMMOKALEE WATER & SEWER DISTRICT

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1020 SANITATION ROAD IMMOKALEE, FL 34142 TELEPHONE (239) 658-3630

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January 04, 2017


NOTICE OF MEETING


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There will be a Regular Meeting of the Board of Commissioners for the Immokalee Water & Sewer District, on Wednesday, January 18, 2017 at 4:30 P.M. at the office of the Immokalee Water & Sewer District, located at 1020 Sanitation Rd, Immokalee, FL 34142.


REGULAR MEETING AGENDA

  1. Call to Order

  2. Preliminaries

    1. Pledge of Allegiance

    2. Roll Call

    3. Adoption of Agenda

    4. Employee Recognition

      1. November 2016- TBA

    5. Public Concerns

      1. Driveway- 1216 N. 18th St.-Maria Espinosa

    6. Staff Good Cause Items

    7. Board Concerns

    8. Old Business

      1. USDA Documents

    9. New Business

  3. Consent Agenda

    1. Adoption of Minutes

      1. December 16, 2016 Board Meeting

    2. Civil Rights Compliance Report

    3. December Budget Review

    4. Fixed Assets Acquisitions-Disposals

    5. Various Reports

    6. Project Change Orders

    7. Engineer’s Report – Greeley and Hansen

    8. Director’s Report


  4. Action Agenda


  5. Discussion Agenda

    1. Attorney's Report

  6. Other Public Interests


  7. Adjournment

“Public discussion will be limited to three (3) minutes per speaker, unless additional information is requested, and additional time is granted by the Board Members.”


SPECIAL REQUIREMENTS: If you require special aid or services as addressed in the American Disabilities Act, please contact the District office at

(239) 658-3630, no less than five (5) days prior to the above stated workshop date.

IMMOKALEE WATER & SEWER

DISTRICT

1020 SANITATION ROAD IMMOKALEE, FL 34142 TELEPHONE (239) 658-3630

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M E M O


To: IWSD Board Members

From: Norma Garcia

Date: January 4, 2017

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Subject: Special Dates


These employees will have/had the following special dates this month:


January 02, 2017 Tavis Rios Birthday-Service Tech I- Dept. 20

January 03, 2017 Derick Galvan's 11 Year Anniversary -W.W. Collection Crew Chief-Dept. 30

January 04, 2017 Salvador Garcia’s 7 Year Anniversary-Maintenance Tech IV-Dept 50

January 08, 2017 Maricela DeLaRosa's Birthday-Clerk/Secretary III-Dept. 40 January 25, 2017 Abel Flores Birthday –Service Tech I– Dept.20

Maria Espinosa 1216 N. 18th St.

Immokalee, FL 34142


Board of Commissioners 1020 Sanitation Department

Immokalee, FL 34142 Attn.: Oona Reyna oonareyna@iw-sd.com


To whom it may concern:


I am writing this letter to inform the Board, of damages that occurred as a result of maintenance performed on the culvert. The maintenance performed on the storm drain/culvert resulted in cracks and breakage of my driveway. I am requesting that the damaged portion of my driveway be repaired. I am attaching pictures and am requesting to be added to the agenda for January 18th.

I appreciate your assistance in this matter and look forward to meeting with you. Sincerely,

Maria Espinosa

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Based on the Google Maps, the driveway for 1216 N 18th Street was already severely damaged long before the sewer repair was done.

In the letter from the customer, she says that it was damaged by culvert maintenance.

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From: Oona Reyna [OonaReyna@IW-SD.com]

Sent: Wednesday, January 11, 2017 12:31 PM

To: 'Norma Garcia'; Eva Deyo

Subject: FW: 1" meter


Please include this person on the agenda. Thank you,

Oona Reyna Administration Supervisor

Immokalee Water & Sewer District 1020 Sanitation Road

Immokalee, FL 34142


(239) 658‐3630

(239) 658‐3634 fax


e‐mail: oonareyna@iw‐sd.com website www.iw‐sd.com


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From: Ron Seaman [mailto:rseaman@florida-linen.com]

Sent: Wednesday, January 11, 2017 12:28 PM

To: Oona Reyna

Cc: Juan Lopez; Christian Luneburg; Richard Luneburg

Subject: RE: 1" meter


Hi Oona:


Please include us on the agenda. Juan Lopez and I will be there. Sincerely,

Ron


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From: Oona Reyna [mailto:OonaReyna@IW-SD.com]

Sent: Wednesday, January 11, 2017 12:22 PM

To: Ron Seaman

Subject: RE: 1" meter


Hi


Are there any questions that I may be able to help you with? Our next meeting is January 18th at 4:30 p.m.

If you would like to be placed on the agenda, please let me know as soon as possible.


1

Thank you,


Oona Reyna Administration Supervisor

Immokalee Water & Sewer District 1020 Sanitation Road

Immokalee, FL 34142


(239) 658‐3630

(239) 658‐3634 fax


e‐mail: oonareyna@iw‐sd.com website www.iw‐sd.com


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From: Ron Seaman [mailto:rseaman@florida-linen.com]

Sent: Wednesday, January 11, 2017 12:12 PM

To: Oona Reyna

Cc: Juan Lopez; Christian Luneburg

Subject: RE: 1" meter


Oona:


Could you please let me know when the next meeting of the Immokalee Water and Sewer District Committee is being held as we have a number of questions for the Board regarding our situation.


Sincerely, Ron

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From: Oona Reyna [mailto:OonaReyna@IW-SD.com]

Sent: Tuesday, November 22, 2016 9:02 AM

To: Ron Seaman

Subject: RE: 1" meter


Account #: 11090228‐02

Service Address: 140 Agriculture Blvd


FLORIDA LINEN SERVICES 1407 SW 8th St

Pompano Beach, FL 33069‐4511


Todays date: 11/22/16 Time: 08:49 am Previous Balance $2,878.39


Charge Description Amount Rate StartDate End Date


Deposit Refund Calcu

($6,250.00)

12/30/99 12/30/99

Water Flat

$157.03

11/03/16 11/17/16

Sewer Flat

$294.82

11/03/16 11/17/16

Mtr/Acct‐Sewer

$4.70

11/15/16 11/17/16

Mtr/Acct‐Water

$4.81

11/15/16 11/17/16

2

Estimated New Chrgs ($5,788.64)

Estimated Total Due ($2,910.25) This is the estimated amount of your refund, which you should receive in 4‐6 weeks.


If you decide to purchase the 1” meter, you are required to disconnect any piping connections to the 4” and leave it open for inspection by District technicians.


What would be the reason for you to install a new 4” meter?


The existing meter will be available to you if you should need it for the future. You would only be required to pay a deposit of $8,125.00 plus $40.00 connection fee.


Thank you, Oona Reyna

Administration Supervisor Immokalee Water & Sewer District 1020 Sanitation Road

Immokalee, FL 34142


(239) 658‐3630

(239) 658‐3634 fax


e‐mail: oonareyna@iw‐sd.com website www.iw‐sd.com


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From: Ron Seaman [mailto:rseaman@florida-linen.com]

Sent: Tuesday, November 22, 2016 8:43 AM

To: Oona Reyna

Cc: Richard Luneburg; Juan Lopez; Christian Luneburg

Subject: RE: 1" meter


Hi Oona:


Thank you for the pricing on the 1” meter. What is the rebate or what would the fee be for a new 4” meter. Thanks

Ron


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From: Oona Reyna [mailto:OonaReyna@IW-SD.com]

Sent: Friday, November 18, 2016 11:53 AM

To: Ron Seaman

Subject: 1" meter


Mr. Seaman


Per your request, according to the fixture count:


1” Meter Costs/Install $ 355.00

3

Deposit $ 813.00

Connection Fee $ 40.00

RPZ cost/no install $ 365.00

$1,573.00


The District technicians require up to two weeks to install the meter after it has been purchased.


I have reviewed with you the necessity to have a certified plumber, of your choosing, install any piping on your side of the meter.

It will also be your responsibility to have a certified plumber install the RPZ‐backflow prevention device (Wilkins 975‐ XL2).


I have included the cost of the RPZ above. You may purchase it from the District, or elsewhere. A certified plumber must install and test it for compliance. The District requires a written submission of the testing results of said device.


The 4” existing meter will remain in the ground for future use, should you require it. Note:

Base charge for the existing 4” is $ 977.76 plus usage. Base charge for the existing 1” is $ 106.34 plus usage.

If you would like a credit for the previously billed charges, you can petition the Board. We have a meeting every third Wednesday of the month. The next meeting will be on December 21, 2016 at 4:30 pm.


If you would like to attend, please send a written request two weeks prior.


Joseph Brister‐Chairman 1020 Sanitation Road Immokalee, FL 34142


Please do not hesitiate to call me with any further questions or comments. Thank you,

Oona Reyna Administration Supervisor

Immokalee Water & Sewer District 1020 Sanitation Road

Immokalee, FL 34142


(239) 658‐3630

(239) 658‐3634 fax


e‐mail: oonareyna@iw‐sd.com website www.iw‐sd.com


4

The last payment was made on 08/23/16. It was cut off on 10/13/16. It was administratively refunded (meaning that the District applied the deposit) due to nonpayment on 11/17/16. Florida Linen’s deposit refund in the amount of

$2,852.43 was mailed around 12/15/16. It hasn’t cleared the bank yet as of 01/12/16.

BILLING HISTORY

Printed Jan 12 2017 1:55PM Page: 1

11090228-02

Printed for transactions between 01/01/2015 and 12/31/2016

140 Agriculture Blvd

==============================================================================================================================================


Account Name Balance

=============================================================================== 11090228-02 FLORIDA LINEN SERVICES $0.00


Trans Date Transaction Entry Description Debits Credits Consumption End Reading

========================================================================================================================================

01/05/15

Late Charge

$5.00

01/06/15

1 Payment - Check

Lock-Box import

$12,716.81

01/13/15

Sewer Charge

$6,498.81

1329.00

1926.00

01/13/15

Sewer Flat

$616.25

01/13/15

Water Flat

$310.25

01/13/15

Mtr/Acct Chg

$9.02

01/13/15

Debit MEMO

Balance 1/13/2015

$11,710.43

01/13/15

Water Charge

$4,271.10

1329.00

1926.00

02/03/15

1 Payment - Check

Lock-Box import

$11,710.43

02/11/15

Sewer Flat

$616.25

02/11/15

Sewer Charge

$6,904.68

1412.00

2140.00

02/11/15

Debit MEMO

Balance 2/11/2015

$12,393.50

02/11/15

Mtr/Acct Chg

$9.02

02/11/15

Water Flat

$310.25

02/11/15

Water Charge

$4,553.30

1412.00

2140.00

03/03/15

1 Payment - Check

Lock-Box import

$12,393.50

03/12/15

Water Charge

$2,945.10

939.00

2299.00

03/12/15

Water Flat

$310.25

03/12/15

Sewer Charge

$4,591.71

939.00

2299.00

03/12/15

Sewer Flat

$616.25

03/12/15

Mtr/Acct Chg

$9.02

03/12/15

Debit MEMO

Balance 3/12/2015

$8,472.33

03/31/15

1 Payment - Check

Lock-Box import

$8,472.33

04/13/15

Debit MEMO

Balance 4/13/2015

$7,684.78

04/13/15

Mtr/Acct Chg

$9.02

04/13/15

Sewer Flat

$616.25

04/13/15

Sewer Charge

$4,127.16

844.00

2468.00

04/13/15

Water Charge

$2,622.10

844.00

2468.00

04/13/15

Water Flat

$310.25

04/23/15

1 Payment - Check

Lock-Box import

$7,684.78

05/13/15

Sewer Charge

$4,337.43

887.00

2636.00

05/13/15

Sewer Flat

$616.25


Trans Date Transaction Entry Description Debits Credits Consumption End Reading

========================================================================================================================================

05/13/15

Mtr/Acct Chg

$9.02

05/13/15

Debit MEMO

Balance 5/13/2015

$8,041.25

05/13/15

Water Flat

$310.25

05/13/15

Water Charge

$2,768.30

887.00

2636.00

05/27/15

1 Payment - Check

Lock-Box import

$8,041.25

06/12/15

Mtr/Acct Chg

$9.02

06/12/15

Debit MEMO

Balance 6/12/2015

$7,104.48

06/12/15

Water Flat

$310.25

06/12/15

Water Charge

$2,384.10

774.00

2788.00

06/12/15

Sewer Flat

$616.25

06/12/15

Sewer Charge

$3,784.86

774.00

2788.00

06/30/15

1 Payment - Check

Lock-Box import

$7,104.48

07/13/15

Sewer Charge

$2,992.68

612.00

2905.00

07/13/15

Mtr/Acct Chg

$9.02

07/13/15

Sewer Flat

$616.25

07/13/15

Water Charge

$1,833.30

612.00

2905.00

07/13/15

Water Flat

$310.25

07/13/15

Debit MEMO

Balance 7/13/2015

$5,761.50

07/28/15

1 Payment - Check

Lock-Box import

$5,761.50

08/14/15

Water Flat

$310.25

08/14/15

Water Charge

$7.23

3.00

2908.00

08/14/15

Debit MEMO

Balance 8/14/2015

$957.42

08/14/15

Mtr/Acct Chg

$9.02

08/14/15

Sewer Charge

$14.67

3.00

2908.00

08/14/15

Sewer Flat

$616.25

08/25/15

1 Payment - Check

Lock-Box import

$957.42

09/11/15

Sewer Charge

$4.89

1.00

2909.00

09/11/15

Sewer Flat

$616.25

09/11/15

Water Flat

$310.25

09/11/15

Water Charge

$2.41

1.00

2909.00

09/11/15

Mtr/Acct Chg

$9.02

09/11/15

Debit MEMO

Balance 9/11/2015

$942.82

09/22/15

1 Payment - Check

Lock-Box import

$942.82

10/09/15

Water Flat

$310.25

10/09/15

Debit MEMO

Balance 10/9/2015

$935.52

10/09/15

Mtr/Acct Chg

$9.02


Trans Date Transaction Entry Description Debits Credits Consumption End Reading

========================================================================================================================================

10/09/15

Sewer Flat

$616.25

11/05/15

Late Charge

$5.00

11/13/15

Sewer Charge

$4.89

1.00

2910.00

11/13/15

Sewer Flat

$616.25

11/13/15

Mtr/Acct Chg

$9.02

11/13/15

Debit MEMO

Balance 11/13/2015

$1,883.34

11/13/15

Water Flat

$310.25

11/13/15

Water Charge

$2.41

1.00

2910.00

11/17/15

9 Cut Off Fee

$50.00

12/07/15

Late Charge

$5.00

12/09/15

10 Misc/Pmt

meter downgrade inspection

fee

$25.00

12/09/15

13 Credit Card Fee/Pmt

$2.00

12/11/15

Sewer Flat

$616.25

12/11/15

Water Flat

$310.25

12/11/15

Water Charge

$2.41

1.00

2911.00

12/11/15

13 Credit Card Fee/Pmt

$2.00

12/11/15

Mtr/Acct Chg

$9.02

12/11/15

Sewer Charge

$4.89

1.00

2911.00

12/11/15

Debit MEMO

Balance 12/11/2015

$2,881.16

12/11/15

3 Payment - CC

$1,883.34

12/29/15

1 Payment - Check

Lock-Box import

$997.82

01/14/16

Water Flat

$310.25

01/14/16

Water Charge

$14.46

6.00

2917.00

01/14/16

Sewer Charge

$29.34

6.00

2917.00

01/14/16

Sewer Flat

$616.25

01/14/16

Mtr/Acct Chg

$9.02

01/14/16

Debit MEMO

Balance 1/14/2016

$979.32

02/02/16

1 Payment - Check

Lock-Box import

$979.32

02/12/16

Mtr/Acct Chg

$9.02

02/12/16

Debit MEMO

Balance 2/12/2016

$942.82

02/12/16

Water Flat

$310.25

02/12/16

Sewer Charge

$4.89

1.00

2918.00

02/12/16

Sewer Flat

$616.25

02/12/16

Water Charge

$2.41

1.00

2918.00

02/23/16

1 Payment - Check

Lock-Box import

$942.82

03/15/16

Water Flat

$310.25


Trans Date Transaction Entry Description Debits Credits Consumption End Reading

========================================================================================================================================

03/15/16

Sewer Flat

$616.25

03/15/16

Water Charge

$2.41

1.00

2919.00

03/15/16

Mtr/Acct Chg

$9.02

03/15/16

Debit MEMO

Balance 3/15/2016

$942.82

03/15/16

Sewer Charge

$4.89

1.00

2919.00

04/05/16

1 Payment - Check

Lock-Box import

$942.82

04/05/16

Late Charge

$5.00

04/12/16

Sewer Charge

$4.89

1.00

2920.00

04/12/16

Mtr/Acct Chg

$9.02

04/12/16

Debit MEMO

Balance 4/12/2016

$947.82

04/12/16

Water Charge

$2.41

1.00

2920.00

04/12/16

Water Flat

$310.25

04/12/16

Sewer Flat

$616.25

04/26/16

1 Payment - Check

Lock-Box import

$947.82

05/12/16

Debit MEMO

Balance 5/12/2016

$935.52

05/12/16

Water Flat

$310.25

05/12/16

Sewer Flat

$616.25

05/12/16

Mtr/Acct Chg

$9.02

05/23/16

1 Payment - Check

Lock-Box import

$935.52

06/09/16

Debit MEMO

Balance 6/9/2016

$942.82

06/09/16

Mtr/Acct Chg

$9.02

06/09/16

Water Charge

$2.41

1.00

2921.00

06/09/16

Water Flat

$310.25

06/09/16

Sewer Charge

$4.89

1.00

2921.00

06/09/16

Sewer Flat

$616.25

06/27/16

1 Payment - Check

Lock-Box import

$942.82

07/13/16

Mtr/Acct Chg

$9.02

07/13/16

Debit MEMO

Balance 7/13/2016

$942.82

07/13/16

Water Charge

$2.41

1.00

2922.00

07/13/16

Water Flat

$310.25

07/13/16

Sewer Charge

$4.89

1.00

2922.00

07/13/16

Sewer Flat

$616.25

07/28/16

1 Payment - Check

Lock-Box import

$942.82

08/12/16

Sewer Flat

$616.25

08/12/16

Mtr/Acct Chg

$9.02

08/12/16

Water Flat

$310.25


Trans Date Transaction Entry Description Debits Credits Consumption End Reading

========================================================================================================================================

08/12/16

Debit MEMO

Balance 8/12/2016

$935.52

08/23/16

1 Payment - Check

Lock-Box import

$935.52

09/13/16

Water Flat

$310.25

09/13/16

Water Charge

$2.41

1.00

2923.00

09/13/16

Sewer Flat

$616.25

09/13/16

Sewer Charge

$4.89

1.00

2923.00

09/13/16

Mtr/Acct Chg

$9.02

09/13/16

Debit MEMO

Balance 9/13/2016

$942.82

10/05/16

Late Charge

$5.00

10/12/16

Debit MEMO

Balance 10/12/2016

$1,883.34

10/12/16

Mtr/Acct Chg

$9.02

10/12/16

Sewer Flat

$616.25

10/12/16

Water Flat

$310.25

10/13/16

9 Cut Off Fee

$50.00

11/07/16

Late Charge

$5.00

11/15/16

Sewer Flat

$617.75

11/15/16

Debit MEMO

Balance 11/15/2016

$2,878.39

11/15/16

Mtr/Acct-Water

$4.81

11/15/16

Water Flat

$312.79

11/15/16

Mtr/Acct-Sewer

$4.70

12/12/16

Unapplied Deposit

Deposit Refund

$6,250.00

12/12/16

Mtr/Acct-Sewer

$4.70

12/12/16

Sewer Charge

$5.01

1.00

2924.00

12/12/16

Water Flat

$174.48

12/12/16

Mtr/Acct-Water

$4.81

12/12/16

Water Charge

$2.61

1.00

2924.00

12/12/16

Sewer Flat

$327.57

12/12/16

Credit MEMO

Balance 12/12/2016

$2,852.43

12/15/16

40 Refund CR via

A/P

$2,852.43

IMMOKALEE WATER & SEWER DISTRICT

image

1020 SANITATION ROAD IMMOKALEE, FLORIDA 34142 (239) 658-3630

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December 21, 2016


The first item on the agenda was the Call to Order:


Mr. Brister called the meeting to order at 4:31 p.m.


Next was Roll Call:


Mr. Brister asked for a roll call.


Board Members Present:


Mr. Joseph Brister, Mrs. Bonnie Keen, Mr. Fred N. Thomas, Jr., Mr. Jack Johnson, Mr. Robert Halman and Ms. Magda Ayala.


Staff Present:


Mr. Kenneth Thompson, Mrs. Eva Deyo, Mrs. Norma Garcia,

Ms. Oona Reyna-Rodriguez and Mr. Gary Ferrante with Greeley and Hansen.


Others Present:


Please see sign in sheet.


Next was Agenda:


Mr. Thomas made a motion to approve the Agenda as it has been submitted. Mr. Halman seconded the motion.

Motion carried unanimously.


Next was Employee of the Month:


Mrs. Deyo asked it to be moved to next month.


(ROLL CALL OF OFFICERS)


(MOTION TO APPROVE AGENDA)


(EMPLOYEE OF THE MONTH)


December 21, 2016

Page 1

Public Concerns:


Mrs. Dorcas Howard addressed the Board with her concerns with an invoice her church incurred, due to a sewer backup. She was asking the Board for reimbursement for the costs.


The Board discussed Mrs. Howard’s concerns in detail.


Mr. Brister made a motion to credit the account with a 1/3 of the invoice, which would be $375.00 credited to account # 11060907-01.


Mr. Johnson seconded the motion. Motion carried unanimously.

Staff Good Cause Items:


There was none.


Board Concerns:


Mr. Thomas made a motion to pay Board Member Mr. Halman for his absence last month due to family member being ill.


Mrs. Keen seconded the motion. Motion carried unanimously.

Old Business:


There was none.


New Business:


There was none.


Consent Agenda:


Mr. Thomas made a motion to approve the Consent Agenda. Mr. Halman seconded the motion.

Motion carried unanimously.


(MOTION TO CREDIT FIRST BAPTIST CHURCH)


(MOTION TO PAY MR. ROBERT HALMAN)


(MOTION TO APPROVE CONSENT AGENDA)


December 21, 2016

Page 2

Action Agenda:


There was none.


NEXT WAS ATTORNEYS REPORT:


Next was Adjournment: Meeting adjourned at 5:30 p.m. Reviewed by:


image

Bonnie Keen - Secretary Date


(MEETING ADJOURNED)


December 21, 2016

Page 3

To Board of Directors

Immokalee Water & Sewer District


From Civil Rights Committee Immokalee Water & Sewer District


This is to inform you that there was nothing brought before the Civil Rights Committee in the Month of December 2016.


Norma Garcia

Civil Rights Committee


Assets

1020.00

OPERATIONS & MAINTENANCE A

4,787.60

1030.00

FCB CD-.80% 07/13

513,872.04

1040.00

Florida Community Bank-CD 2.2%

565,226.31

1070.00

CASH CHANGE FUND

3,100.00

1080.00

PETTY CASH FUND

300.00

1170.00

ACCOUNTS RECEIVABLE

685,309.01

1182.00

A/R DEVELOPER REVIEWS

5,001.38

1185.00

A/R - EMPLOYEE MISC.

77.70

1201.00

Revenue Account

188,215.92

1202.00

Operations & Maintenance Account

386,426.42

1205.00

Special Restricted Reserve Account

232,968.73

1209.00

Money Market Account

5,738,157.91

1210.00

Construction Account

2,563.17

1212.00

Customer Security Deposit Account

1,186,978.50

1213.00

Bond & Interest Fund Account

1,853,509.63

1214.00

Wastewater Construction Account

3,111.33

1215.00

FDEP CONSTRUCTION ACCOUNT

2,499.99

1216.00

FDEP-Loan Debt Servce Account

8,599.15

1217.00

Assessment Account

202,354.75

1230.00

ASSESSMENTS RECEIVABLE

860,778.98

1260.00

INVENTORY-Dept 10

327,731.07

1265.00

INVENTORY-Dept 50

24,993.07

1290.00

PREPAID EXPENSES

1,200.00

1300.00

LAND

2,563,467.31

1310.00

BUILDINGS

51,542.12

1320.00

BUILDING IMPROVEMENTS

29,664.08

1325.00

COMPUTER SYSTEM

113,582.73

1330.00

GENERAL PLANT & OFFICE EQUI

1,750,615.37

1350.00

DISTRIBUTION PLANT - METERS

2,585,482.94

1370.00

DISTRIBUTION PLANT - MAINS

5,620,834.27

1380.00

EASEMENT ACQUISITION

82,473.68

1390.00

SEWER COLLECTION

12,354,585.28

1395.00

ARROWHEAD DISTRIBUTION

1,513,321.64

1400.00

ARROWHEAD WATER

1,262,323.74

1430.00

AUTOS & TRUCKS

1,356,470.45

1450.00

WELL & WELL FIELDS

220,995.99

1470.00

SERVICE CONNECTIONS

127,549.60

1490.00

PUMP HOUSE - STRUCTURAL

67,032.46

1510.00

PUMP HOUSE - MECHANICAL

32,029.00

1530.00

RESERVOIR & AERATOR

590,080.77

1560.00

ELECTRICAL

70,238.59

1580.00

FENCING

150,408.42

1600.00

TURBINE PUMPS - 4"

4,807.26

1610.00

TURBINE PUMPS - 6"

15,684.00

1650.00

CARSON RD WATER TREATMENT

3,399,060.75

1657.00

Lift Station X2 & Force Main

399,149.48

1658.00

Lift Station K

54,983.53

1661.00

Lift Station W-Force Main

131,516.36

1670.00

MASTER UTILITY PLAN

68,085.00

1680.00

UTILITY STORAGE BUILDING

14,299.99

1690.00

AIRPORT WELL

115,379.02

1691.00

Airport Addition-2010

50,137.00


1700.00

LANDSCAPING

15,535.22

1710.00

CARSON ROAD WELL

12,775.39

1720.00

DRIVEWAYS

10,345.00

1730.00

WATER PLANT EXPANSION

170,819.47

1740.00

1,000 G.P.M. AERATOR

5,743.87

1760.00

WESTCLOX EXTENSION

87,996.31

1770.00

SEWER TREATMENT PLANT

11,650,294.91

1771.00

WWTP Monitoring Wells

51,290.05

1772.00

Clarifier Rehab Design Phase

50,500.00

1773.00

Sewer Rehab Design Phase 3

90,770.50

1780.00

EFFLUENT DISPOSAL

3,681,742.44

1796.00

PLANT EXPANSION 96

1,414,432.20

1797.00

PLANT EXPANSION 97

1,722,570.94

1798.00

PLANT EXPANSION 98

22,560.16

1799.00

PLANT EXPANSION

2,387,806.67

1800.00

MANHOLE SYSTEM

154,862.00

1810.00

ACCUMULATED DEPRECIATION

(31,142,643.96)

1861.00

Various LIftstation Improvement

177,003.67

1862.00

Class A Sludge Process

2,065,485.03

1865.00

WASTEWATER PLANT EXPANSIO

59,225.00

1870.00

DIW PROJECT

5,351,162.76

1871.00

DIW Piping Modifications 2015

182,956.80

1875.00

DISINFECTION SYSTEM IMPROVE

316,724.71

1876.00

CSI-AC Main & Undersized Main Re

169,028.01

1877.00

Master Plan Asset

98,367.50

1878.00

CSI-DEP SRF Water Stimulus Proje

3,458,342.80

1880.00

WWTP UPGRADE-PH-1

997,269.25

1890.00

WWTP UPGRADE-PH-II

325,361.08

1891.00

IWSD Reclaimed

27,026.00

3250.00

ALLOWANCE FOR DOUBTFUL AC

(83,709.79)

Total Assets $51,125,207.48

========================


Liabilities


2100.00

ACCOUNTS PAYABLE

207,183.31

2200.00

WAGES PAYABLE

1,346.31

2201.00

FICA TAXES PAYABLE

(454.60)

2203.00

VACATION TIME PAYABLE

115,389.25

2210.00

ACCOUNTS PAYABLE - PAYROLL

8,509.53

2350.00

INSURANCE DEDUCTIONS

(382.50)

2390.00

ACCRUED INTEREST - FHA

54,855.44

2400.00

CUSTOMER DEPOSITS

1,188,296.50

2600.00

BOND SERIES A

450,000.00

2650.00

LOAN PAYABLE - BOND SERIES B

157,000.00

2670.00

LOAN PAYABLE-FHA AIRPORT 19

264,969.00

2680.00

LOAN PAYABLE - SERIES 1996

3,109,000.00

2726.00

LOAN PAYABLE-DEP SRF WATER

584,468.54

2800.00

BOND SERIES 1989

2,307,000.00

2810.00

BOND SERIES 1990

154,000.00

2820.00

SERIES 1998 BONDS

613,000.00

2830.00

BOND SERIES 2001

1,850,000.00

2835.00

USDA BOND SERIES 2008

3,077,000.00

2840.00

USDA Bond 2013

4,835,000.00


Total Liabilities


Equity

$18,976,180.78

3000.00

CONTRIBUTED CAPITAL - FHA

9,982,996.83

3001.00

CONTRIBUTED CAPITAL-DEP SR

2,324,845.00

3002.00

CONTRIBUTED CAPITAL-USDA A

3,425,300.00

3003.00

Contributed Capital-Arrowhead Asse

1,060,900.00

3005.00

AMORT OF CONTRIBUTED CAPIT

(2,501,453.00)

3050.00

MEMBERSHIP CERTIFICATES

1,264,607.75

3060.00

Accumulated Maintenance Reserve

2,143,096.48

3100.00

CONTRIBUTIONS IN AID OF CONS

5,554,687.67

3120.00

CONTRIBUTIONS - IMPACT FEES

19,502.38

3150.00

CONTRIBUTED CAPITAL ASSESS

444,133.45

3199.00

AMORT OF CUST CAPITAL

(840,000.00)

3200.00

SURPLUS - RETAINED EARNINGS

3,779,061.88

3210.00

Emergency Reserve

960,000.00

3220.00

Operating Reserve

3,300,690.00

3230.00

Vehicle Replacement Reserve

259,086.00

3240.00

Capital Equipment Reserve

192,367.00

Net Income / (Loss) $779,205.26


image

Net Worth $32,149,026.70



Total Liabilities and Net Worth

$51,125,207.48

========================

image

12/01/16-12/31/16


Over/ (Under)


PY Actual

10/01/16-12/31/16


Over/ (Under)


PY Actual


Revenue from Operations

4000.00 SALES - WATER

4010.00 SALES - SEWER

4020.00 METER SERVICE CHARGE

4030.00 LATE FEES

4050.00 RECONNECTION & TRANSFER FEES

4070.00 INTEREST INCOME

4071.00 ARROWHEAD ASSESSMENT INCOME

4080.00 CAPITAL CREDITS-ELECT COOP.

4090.00 ASSESSMENT FORECLOSURE FEES

4095.00 HYDRANT FEES

4100.00 MISCELLANEOUS INCOME

4105.00 GAIN/LOSS

4106.00 CROSS CONNECTION CONTROL FEE

4110.00 CELLULAR TOWER LEASE

4120.00 FORFEITED SECURITY DEPOSITS

4125.00 INSURANCE REIMBURSEMENT

4130.00 FORFEITED 401A

4131.00 GRANT INCOME/FEDERAL

4132.00 MASTER PLAN CONTRIBUTION

4133.00 TRAINING GRANT INCOME

Actual Budget

Budget

12/15 Actual Budget

Budget

10/15-12/15

Total Revenue

$ 806,330 $

729,638 $

76,692 $

968,047

$ 2,259,974 $

2,188,913 $

71,061 $

2,317,672


$ 269,738

$ 231,591

$ 38,147

$ 240,762

$ 718,763

$ 694,773

$ 23,990

$ 662,245

431,699

398,037

33,662

407,168

1,204,320

1,194,111

10,209

1,142,977

54,460

50,178

4,282

50,097

158,663

150,534

8,129

147,749

8,100

8,818

(718)

7,620

24,230

26,454

(2,224)

22,405

5,990

4,167

1,823

6,845

22,645

12,501

10,144

19,610

4,556

4,167

389

5,115

13,701

12,501

1,200

13,537

0

0

0

0

-

-

-

-

0

0

0

0

-

-

-

-

0

453

(453)

0

-

1,359

(1,359)

-

0

0

0

0

-

-

-

-

2,044

4,167

(2,123)

19,254

25,534

12,501

13,033

23,476

0

(2,083)

2,083

0

-

(6,250)

6,250

-

28,706

26,287

2,419

225,516

81,510

78,861

2,649

275,629

1,037

3,856

(2,819)

5,670

8,657

11,568

(2,911)

10,044

0

0

0

0

-

-

-

-

0

0

0

0

-

-

-

-

0

0

0

0

1,951

-

1,951

-

0

0

0

0

-

-

-

-

0

0

0

0

-

-

-

-

0

0

0

0

-

-

-

-

$ 269,738

$ 231,591

$ 38,147

$ 240,762

$ 718,763

$ 694,773

$ 23,990

$ 662,245

431,699

398,037

33,662

407,168

1,204,320

1,194,111

10,209

1,142,977

54,460

50,178

4,282

50,097

158,663

150,534

8,129

147,749

8,100

8,818

(718)

7,620

24,230

26,454

(2,224)

22,405

5,990

4,167

1,823

6,845

22,645

12,501

10,144

19,610

4,556

4,167

389

5,115

13,701

12,501

1,200

13,537

0

0

0

0

-

-

-

-

0

0

0

0

-

-

-

-

0

453

(453)

0

-

1,359

(1,359)

-

0

0

0

0

-

-

-

-

2,044

4,167

(2,123)

19,254

25,534

12,501

13,033

23,476

0

(2,083)

2,083

0

-

(6,250)

6,250

-

28,706

26,287

2,419

225,516

81,510

78,861

2,649

275,629

1,037

3,856

(2,819)

5,670

8,657

11,568

(2,911)

10,044

0

0

0

0

-

-

-

-

0

0

0

0

-

-

-

-

0

0

0

0

1,951

-

1,951

-

0

0

0

0

-

-

-

-

0

0

0

0

-

-

-

-

0

0

0

0

-

-

-

-

OPERATING EXPENSES:

Water Department 10 - Expenses


image

$ 88,343 $


167,709 $


(79,366) $


141,518


image

image

$ 449,777 $


503,127 $


(53,350) $


410,853

Wastewater Department 20 - Expenses 106,675 144,894 (38,219) 121,218 465,012 434,682 30,330 451,712

Wastewater Collection - Department 30 Expenses 40,689 69,733 (29,044) 50,227 164,740 209,199 (44,459) 203,556

Administration Department 40 Expenses 72,967 120,907 (47,690) 98,604 306,928 362,721 (55,793) 335,601

Maintenance Department 50 - Expenses 26,594 55,667 (29,073) 27,748 99,981 167,001 (67,020) 94,272

Miscellaneous Expenses $156,833 $221,188 ($64,355) $151,730 478,270 663,565 (185,295) 463,777

Total Operating Expenses

$ 492,101 $

780,098 $

(287,747) $

591,045

$ 1,964,708 $

2,340,295 $

(375,587)

$1,959,770


Accruals for Principle Payments


$ 171,000 $


171,000 $ -


$ 171,000 $


171,000 $ -


Net Surplus (Deficit)


$ 143,229 $


(221,461) $


364,440 $


377,002


$ 124,266 $


(322,382) $


446,648 $


357,902


Page 1

12/01/16-12/31/16


Actual Budget


Over/ (Under) Budget


PY Actual 12/15

10/01/16-12/31/16


Actual Budget


Over/ (Under) Budget


PY Actual 10/15-12/15


Operating Expenses


Water Department 10 - Expenses

5000.10

SALARIES & WAGES - WTP

5002.10

OVERTIME WAGES - WTP

5006.10

FICA - WTP

5060.10

UNEMPLOYMENT TAXES

5090.10

EMPLOYER PENSION CONT.

5095.10

HEALTH/LIFE INSURANCE

5098.10

WORKERS' COMPENSATION

5155.10

TRAVEL & TRAINING

5180.10

TELEPHONE & FAX

5220.10

ELECTRIC

5250.10

GENERAL LIABILITY INSURANCE

5255.10

COMP. AUTO INSURANCE

5260.10

OTHER INSURANCE

5282.10

REPAIRS & MAINTENANCE

5287.10

OTHER CONTRACT SERVICES

5300.10

VEHICLE FUEL

5310.10

VEHICLE MAINTENANCE

5520.10

LICENSES AND PERMITS

5580.10

CHEMICALS

5582.10

OTHER MATERIALS

5585.10

LABORATORY FEES

5600.10

UNIFORMS/CLOTHING ALLOWANCE

5605.10

MEMBERSHIPS/BOOKS

Total Department 10 Expenses

$ 88,343 $ 167,709 $

(79,366) $ 141,518

$ 449,777 $

503,127 $ (53,350) $

410,853


$ 49,553

$ 58,505

$ (8,952)

$ 42,352

1,546

7,175

(5,629)

4,123

3,925

5,025

(1,100)

3,577

2

87

(85)

0

2,664

3,510

(846)

2,512

14,720

20,542

(5,822)

14,300

3,110

3,415

(305)

1,938

0

2,167

(2,167)

192

621

702

(81)

672

0

14,821

(14,821)

13,782

0

1,672

(1,672)

0

0

833

(833)

0

0

7,621

(7,621)

0

1,605

12,528

(10,923)

34,129

2,790

2,228

562

3,315

0

2,221

(2,221)

1,597

1,122

1,817

(695)

310

0

357

(357)

100

4,491

8,728

(4,237)

8,297

439

10,984

(10,545)

8,299

1,640

2,340

(700)

1,500

0

325

(325)

388

115

106

9

135

$ 49,553

$ 58,505

$ (8,952)

$ 42,352

1,546

7,175

(5,629)

4,123

3,925

5,025

(1,100)

3,577

2

87

(85)

0

2,664

3,510

(846)

2,512

14,720

20,542

(5,822)

14,300

3,110

3,415

(305)

1,938

0

2,167

(2,167)

192

621

702

(81)

672

0

14,821

(14,821)

13,782

0

1,672

(1,672)

0

0

833

(833)

0

0

7,621

(7,621)

0

1,605

12,528

(10,923)

34,129

2,790

2,228

562

3,315

0

2,221

(2,221)

1,597

1,122

1,817

(695)

310

0

357

(357)

100

4,491

8,728

(4,237)

8,297

439

10,984

(10,545)

8,299

1,640

2,340

(700)

1,500

0

325

(325)

388

115

106

9

135

$ 143,301

$ 175,515

$ (32,214)

$ 132,640

7,826

21,525

(13,699)

9,219

11,855

15,075

(3,220)

11,459

4

261

(257)

9

6,415

10,530

(4,115)

7,647

44,496

61,626

(17,130)

44,216

15,179

10,245

4,934

10,374

697

6,501

(5,804)

4,544

1,566

2,106

(540)

1,792

23,706

44,463

(20,757)

36,385

18,463

5,016

13,447

17,911

9,489

2,499

6,990

8,925

78,291

22,863

55,428

81,656

27,688

37,584

(9,896)

55,085

7,327

6,684

643

7,149

3,219

6,663

(3,444)

4,397

3,416

5,451

(2,035)

981

200

1,071

(871)

100

16,151

26,184

(10,033)

21,909

25,199

32,952

(7,753)

(51,112)

4,820

7,020

(2,200)

4,765

354

975

(621)

616

115

318

(203)

186

$ 143,301

$ 175,515

$ (32,214)

$ 132,640

7,826

21,525

(13,699)

9,219

11,855

15,075

(3,220)

11,459

4

261

(257)

9

6,415

10,530

(4,115)

7,647

44,496

61,626

(17,130)

44,216

15,179

10,245

4,934

10,374

697

6,501

(5,804)

4,544

1,566

2,106

(540)

1,792

23,706

44,463

(20,757)

36,385

18,463

5,016

13,447

17,911

9,489

2,499

6,990

8,925

78,291

22,863

55,428

81,656

27,688

37,584

(9,896)

55,085

7,327

6,684

643

7,149

3,219

6,663

(3,444)

4,397

3,416

5,451

(2,035)

981

200

1,071

(871)

100

16,151

26,184

(10,033)

21,909

25,199

32,952

(7,753)

(51,112)

4,820

7,020

(2,200)

4,765

354

975

(621)

616

115

318

(203)

186

*Wages expense was reduced to reflect capitalized labor for installation of new meters and replaced meters - $3,114 for YTD

In this department, other materials is used for purchases of meters, meter boxes, lids, and other parts. At the end of the month, the GL asset account -Inventory is reduced based on work orders, or increased based on purchases. When the meter is installed, it is then moved to Fixed Assets - Meters.

Vehicle maintenance includes expenses for stocking vehicle related inventory at the maintenance department.


Page 2

12/01/16-12/31/16


Actual Budget


Over/ (Under) Budget


PY Actual 12/15

10/01/16-12/31/16


Actual Budget


Over/ (Under) Budget


PY Actual 10/15-12/15


Wastewater Department 20 - Expenses

5000.20

SALARIES & WAGES - WWTP

$ 42,688

$ 43,839

$ (1,151)

$ 41,634

$ 138,731

$

131,517

$ 7,214

$ 137,254

5002.20

OVERTIME WAGES - WWTP

340

2,226

(1,886)

1,610

3,361

6,678

(3,317)

4,510

5006.20

FICA - WWTP

3,294

3,524

(230)

3,259

10,868

10,572

296

10,696

5060.20

UNEMPLOYMENT TAXES

0

162

(162)

0

-

486

(486)

76

5090.20

EMPLOYER PENSION CONT.

1,963

2,630

(667)

2,009

4,930

7,890

(2,960)

6,195

5095.20

HEALTH/LIFE INSURANCE

10,257

14,297

(4,040)

9,591

31,133

42,891

(11,758)

29,744

5098.20

WORKERS' COMPENSATION

1,969

2,395

(426)

1,325

9,942

7,185

2,757

6,339

5155.20

TRAVEL & TRAINING

0

1,500

(1,500)

0

1,355

4,500

(3,145)

1,421

5180.20

TELEPHONE & FAX

194

309

(115)

204

630

927

(297)

516

5220.20

ELECTRIC

18,974

20,034

(1,060)

20,339

52,889

60,102

(7,213)

57,728

5230.20

SECTION 8 ELECTRIC

703

728

(25)

489

1,253

2,184

(931)

1,293

5250.20

GENERAL LIABILITY INSURANCE

0

1,672

(1,672)

0

18,463

5,016

13,447

17,911

5255.20

COMP. AUTO INSURANCE

0

417

(417)

0

4,067

1,251

2,816

4,463

5260.20

OTHER INSURANCE

0

7,193

(7,193)

0

73,686

21,579

52,107

77,069

5281.20

SECTION 8 FIELD MAINTENANCE

0

1,338

(1,338)

0

-

4,014

(4,014)

-

5282.20

REPAIRS & MAINTENANCE

12,362

10,497

1,865

14,941

57,015

31,491

25,524

39,192

5283.20

SECTION 8 REPAIRS

0

1,209

(1,209)

0

-

3,627

(3,627)

-

5287.20

OTHER CONTRACT SERVICES

1,166

5,914

(4,748)

2,351

3,132

17,742

(14,610)

3,161

5300.20

VEHICLE FUEL

0

906

(906)

514

1,557

2,718

(1,161)

2,179

5310.20

VEHICLE MAINTENANCE

1,070

1,220

(150)

2,296

1,322

3,660

(2,338)

3,353

5520.20

LICENSES AND PERMITS

0

1,018

(1,018)

0

-

3,054

(3,054)

-

5580.20

CHEMICALS

7,970

6,191

1,779

3,679

23,661

18,573

5,088

11,943

5582.20

OTHER MATERIALS

3,539

4,181

(642)

6,253

7,974

12,543

(4,569)

10,546

5585.20

LABORATORY FEES

116

3,119

(3,003)

3,794

5,621

9,357

(3,736)

6,575

5590.20

RESIDUALS MANAGEMENT

0

8,122

(8,122)

6,665

13,157

24,366

(11,209)

19,245

5600.20

UNIFORMS/CLOTHING ALLOWANCE

0

200

(200)

175

195

600

(405)

175

5605.20

MEMBERSHIPS/BOOKS

70

53

17

90

70

159

(89)

128

Total Department 20 Expenses

$ 106,675

$ 144,894

$ (38,219)

$ 121,218

$ 465,012 $

434,682

30,330

$ 451,712


Vehicle maintenance also includes expenses for stocking vehicle related inventory at the maintenance department.

Other materials includes expenses for gloves, paper towels, small tools, parts, etc. It will also include a portion of the costs to set up the storage area at the maintenance department.



Page 3

12/01/16-12/31/16


Actual Budget


Over/ (Under) Budget


PY Actual 12/15

10/01/16-12/31/16


Actual Budget


Over/ (Under) Budget


PY Actual 10/15-12/15


image

Wastewater Collection - Department 30 Expenses

5000.30 SALARIES & WAGES - WWC $


23,564 $


27,838 $


(4,274) $


$ 68,471

$ 83,514

$ (15,043)

$ 71,646

4,324

8,694

(4,370)

5,441

5,595

7,053

(1,458)

5,862

4

222

(218)

2

2,688

5,010

(2,322)

3,819

20,151

29,808

(9,657)

20,325

1,862

4,794

(2,932)

3,949

(1,100)

3,000

(4,100)

1,901

161

537

(376)

387

3,409

10,155

(6,746)

7,892

18,463

5,016

13,447

17,911

5,423

1,458

3,965

5,206

1,151

336

815

1,201

11,584

17,613

(6,029)

41,597

801

1,662

(861)

1,535

1,511

3,633

(2,122)

1,629

8,997

12,207

(3,210)

4,510

-

2,328

(2,328)

237

-

438

(438)

-

11,172

11,166

6

8,335

48

450

(402)

105

25

105

(80)

66

$ 68,471

$ 83,514

$ (15,043)

$ 71,646

4,324

8,694

(4,370)

5,441

5,595

7,053

(1,458)

5,862

4

222

(218)

2

2,688

5,010

(2,322)

3,819

20,151

29,808

(9,657)

20,325

1,862

4,794

(2,932)

3,949

(1,100)

3,000

(4,100)

1,901

161

537

(376)

387

3,409

10,155

(6,746)

7,892

18,463

5,016

13,447

17,911

5,423

1,458

3,965

5,206

1,151

336

815

1,201

11,584

17,613

(6,029)

41,597

801

1,662

(861)

1,535

1,511

3,633

(2,122)

1,629

8,997

12,207

(3,210)

4,510

-

2,328

(2,328)

237

-

438

(438)

-

11,172

11,166

6

8,335

48

450

(402)

105

25

105

(80)

66

25,792

5002.30 OVERTIME WAGES - WWC 1,268 2,898 (1,630) 2,014

5006.30 FICA- WWC 1,905 2,351 (446) 2,110

5060.30 UNEMPLOYMENT TAXES 2 74 (72) 0

5090.30 EMPLOYER PENSION CONT. 1,199 1,670 (471) 1,294

5095.30 HEALTH/LIFE INSURANCE 6,125 9,936 (3,811) 6,568

5098.30 WORKERS COMPENSATION 1,066 1,598 (532) 823

5155.30 TRAVEL & TRAINING 0 1,000 (1,000) 0

5180.30 TELEPHONE & FAX 124 179 (55) 168

5220.30 ELECTRIC 0 3,385 (3,385) 3,130

5250.30 GENERAL LIABILITY INSURANCE 0 1,672 (1,672) 0

5255.30 COMP. AUTO INSURANCE 0 486 (486) 0

5260.30 OTHER INSURANCE 0 112 (112) 0

5282.30 REPAIRS & MAINTENANCE 630 5,871 (5,241) 2,200

5287.30 OTHER CONTRACT SERVICES 316 554 (238) 1,535

5300.30 VEHICLE FUEL 0 1,211 (1,211) 718

5310.30 VEHICLE MAINTENANCE 1,114 4,069 (2,955) 1,861

5520.30 LICENSES AND PERMITS 0 776 (776) 100

5580.30 CHEMICALS 0 146 (146) 0

5582.30 OTHER MATERIALS 3,351 3,722 (371) 1,869

5600.30 UNIFORMS/CLOTHING ALLOWANCE 0 150 (150) 0

5605.30 MEMBERSHIPS/BOOKS 25 35 (10) 45

Total Department 30 Expenses

$ 40,689 $

69,733 $

(29,044) $

50,227

$ 164,740 $

209,199 $

(44,459) $

203,556

Vehicle maintenance also includes expenses for stocking vehicle related inventory at the maintenance department.

Other materials includes expenses for gloves, paper towels, small tools, parts, etc. It will also include a portion of the costs to set up the storage area at the maintenance department.


Page 4

12/01/16-12/31/16

10/01/16-12/31/16


Actual


Budget

Over/ (Under) Budget


PY Actual 12/15


Actual


Budget

Over/ (Under) Budget


PY Actual 10/15-12/15


Administration Department 40 Expenses

5000.40

SALARIES & WAGES - ADMIN.

$ 46,593

$ 56,790

$ (10,197)

$ 47,324

$ 139,226

$ 170,370

$ (31,144)

$ 137,637

5002.40

OVERTIME WAGES - ADMIN.

0

326

(326)

0

323

978

(655)

85

5006.40

FICA - ADMIN.

2,868

4,369

(1,501)

2,619

9,227

13,107

(3,880)

8,734

5060.40

UNEMPLOYMENT TAXES

2

181

(179)

34

6

543

(537)

50

5090.40

EMPLOYER PENSION CONT.

2,653

3,302

(649)

2,637

6,052

9,906

(3,854)

7,247

5095.40

HEALTH/LIFE INSURANCE

10,194

13,258

(3,064)

8,938

30,641

39,774

(9,133)

27,804

5098.40

WORKERS' COMPENSATION

168

143

25

110

866

429

437

1,255

5100.40

LEGAL SERVICES

3,000

3,583

(583)

3,000

9,000

10,749

(1,749)

9,000

5102.40

LEGAL SERVICES-SEWER ASMNTS

0

0

0

0

-

-

-

-

5110.40

OTHER PROFESSIONAL SERVICES

0

125

(125)

0

-

375

(375)

-

5120.40

ACCOUNTING/AUDITING

0

3,667

(3,667)

15,900

1,740

11,001

(9,261)

19,830

5140.40

ENGINEERING SERVICES

0

10,600

(10,600)

7,065

19,227

31,800

(12,573)

21,195

5145.40

ENGINEERING WW SRF

0

0

0

0

-

-

-

-

5155.40

TRAVEL & TRAINING

0

2,833

(2,833)

0

2,069

8,499

(6,430)

9,394

5180.40

TELEPHONE & FAX

158

343

(185)

301

810

1,029

(219)

767

5200.40

POSTAGE & FREIGHT

3,140

3,851

(711)

3,346

11,038

11,553

(515)

8,863

5250.40

GENERAL LIABILITY INSURANCE

0

350

(350)

0

3,874

1,050

2,824

3,745

5255.40

COMP. AUTO INSURANCE

0

69

(69)

0

678

207

471

744

5260.40

OTHER INSURANCE

0

3,967

(3,967)

0

31,778

11,901

19,877

35,408

5282.40

REPAIRS & MAINTENANCE

11

2,693

(2,682)

0

11

8,079

(8,068)

-

5287.40

OTHER CONTRACT SERVICES

2,374

3,021

(647)

2,807

17,508

9,063

8,445

13,314

5300.40

VEHICLE FUEL

0

21

(21)

0

27

63

(36)

-

5310.40

VEHICLE MAINTENANCE

0

68

(68)

0

71

204

(133)

-

5360.40

OFFICE SUPPLIES

0

2,377

(2,377)

936

2,301

7,131

(4,830)

8,681

5380.40

MISC. OFFICE EXPENSE

716

3,092

(2,376)

2,458

12,925

9,276

3,649

17,077

5385.40

MISC BANK FEES

405

337

68

357

4,980

1,011

3,969

953

5386.40

MISC EXPENSE

0

64

(64)

0

-

192

(192)

(2,599)

5387.40

ARROWHEAD ASSESSMENT EXPENSE

0

250

0

0

35

750

(715)

-

5390.40

ADVERTISING

0

314

(314)

67

1,655

942

713

1,494

5520.40

LICENSES AND PERMITS

0

126

(126)

0

175

378

(203)

175

5605.40

MEMBERSHIPS/BOOKS

685

787

(102)

705

685

2,361

(1,676)

4,748

Total Department 40 Expenses

72,967

120,907

(47,690)

98,604

306,928

362,721

(55,793)

335,601


Page 5

12/01/16-12/31/16

10/01/16-12/31/16


Actual


Budget

Over/ (Under) Budget


PY Actual 12/15


Actual


Budget

Over/ (Under) Budget


PY Actual 10/15-12/15


Maintenance - Department 50 Expenses

5000.50

SALARIES & WAGES - Maint.

$ 12,958

$ 29,457

$ (16,499)

$ 13,556

$ 39,400

$ 88,371

$ (48,971)

$ 40,090

5002.50

OVERTIME WAGES -Maint

0

2,105

(2,105)

287

113

6,315

(6,202)

431

5006.50

FICA - Maint.

998

2,414

(1,416)

1,041

3,053

7,242

(4,189)

3,048

5060.50

UNEMPLOYMENT TAXES

0

39

(39)

0

-

117

(117)

26

5090.50

EMPLOYER PENSION CONT.

1,474

1,767

(293)

1,118

3,322

5,301

(1,979)

3,129

5095.50

HEALTH/LIFE INSURANCE

7,183

10,293

(3,110)

6,203

21,631

30,879

(9,248)

19,226

5098.50

WORKERS' COMPENSATION

1,143

1,641

(498)

859

6,299

4,923

1,376

3,557

5155.50

TRAVEL & TRAINING

0

1,167

(1,167)

0

-

3,501

(3,501)

2,546

5180.50

TELEPHONE & FAX

69

137

(68)

188

179

411

(232)

361

5250.50

GENERAL LIABILITY INSURANCE

0

208

(208)

0

2,282

624

1,658

2,226

5255.50

COMP AUTO INSURANCE

0

625

(625)

0

6,778

1,875

4,903

6,694

5282.50

REPAIRS & MAINTENANCE

5

1,069

(1,064)

232

9,310

3,207

6,103

1,260

5287.50

OTHER CONTRACT SERVICES

316

420

(104)

1,375

695

1,260

(565)

1,442

5300.50

VEHICLE FUEL

0

875

(875)

246

749

2,625

(1,876)

974

5310.50

VEHICLE MAINTENANCE

869

1,422

(553)

510

1,388

4,266

(2,878)

3,148

5520.50

LICENSES AND PERMITS

0

60

(60)

0

-

180

(180)

142

5582.50

OTHER MATERIALS

1,579

1,753

(174)

2,094

4,682

5,259

(577)

5,652

5600.50

UNIFORMS/CLOTHING ALLOWANCE

0

175

(175)

39

100

525

(425)

294

5605.50

MEMBERSHIPS/BOOKS

0

40

(40)

0

-

120

(120)

26

Total Department 50 Expenses

$ 26,594

$ 55,667

$ (29,073)

$ 27,748

$ 99,981

$ 167,001

$ (67,020)

$ 94,272

Salary expenses in this department, except for the supervisor, are charged to the appropriate department, depending on the maintenance project they are working on.

Other materials includes materials and supplies to set up the storage area at the maintenance department.

Vehicle maintenance also includes expenses for stocking vehicle related inventory at the maintenance department.


Miscellaneous Expenses

5121.00

MASTER PLAN EXPENSE

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

5125.00

BAD DEBT EXPENSE

0

2,917

(2,917)

0

-

8,750

(8,750)

-

5440.00

DEPRECIATION

156,833

156,833

0

151,730

470,499

470,499

-

455,179

5480.00

INTEREST EXPENSE-FHA

0

59,956

(59,956)

0

-

179,867

(179,867)

-

5490.00

INTEREST EXPENSE-OTHER

0

1,483

(1,483)

0

7,771

4,449

3,322

8,598

5700.00

HURRICANE WILMA-PAYROLL

0

0

0

0

-

-

-

-

5701.00

HURRICANE WILMA-SUPPLIES

0

0

0

0

-

-

-

-

5702.00

HURRICANE WILMA-CONTRACT LABOR

0

0

0

0

-

-

-

-

Total Miscellaneous Expenses

$ 156,833

$ 221,188

$ (64,355)

$ 151,730

$ 478,270

$ 663,565

$ (185,295)

$ 463,777


Total Operating Expenses


$ 492,101


$ 780,098


$ (287,747)


$ 591,045


$ 1,964,708


$ 2,340,295


$ (375,587)


$ 1,959,770


Net Surplus (Deficit)


$ 314,229


$ (50,461)


$ 377,002


$ 295,266


$ (151,382)


$ 357,902


image

Page 6

BREAKDOWN OF CAPITAL EXPENDITURES

December-16

Budgeted

Amount

Amount

GL#

Description

Amount:

Used:

Remaining:

DEPT 10

1350.00

Meter Replacement Program

$ 150,000

$ 27,488

$ 122,512

1430.00

2-F250 4*4

$ 69,932

$ 69,932

$ (0)

1330.00

Hydraulic Dump Trailer

$ 6,100

$ 6,101

$ (1)

1330.00

Walk behind concrete saw

$ 2,123

$ 2,123

$ -

1330.00

$ -

1330.00

$ -

Other Capital & Emergency Funds:

$ 69,477

$ 5,805

$ 63,672

1330.00

3-tranducer-s9th, carson, airport

$ 5,805

1330.00

1330.00

1330.00

$ 5,805

Department Total:

$ 297,632

$ 109,326

$ 188,306

DEPT 20


1330.00


Aerobic Digester TSS Meter


7,130


7,130

1330.00

John Deere Z920 M with canopy

9,204

9,204

1330.00

0

0

Other Capital & Emergency Funds:

$ 59,706

$ 20,424

$ 39,282

1330.00

fencing

$ 20,424

1330.00

1330.00

1325.00

1658.00

$ 20,424

Department Total:

$ 76,040

$ 20,424

$ 55,616

DEPT 30

1330.00

LIFT STATION REPLACEMENT PARTS

$ 50,000

$ -

$ 50,000

1390.00

Manhole Replacement

$ 50,000

$ 10,000

$ 40,000

1390.00

Lift Station Rehab A2, O2, X7, etc

$ 150,085

$ 76,678

$ 73,407

1330.00

Lift Station SCADA System

$ 6,802

$ 6,802

1330.00

Cargo Enclosed Trailers

$ 3,695

$ 4,009

$ (314)

$ -

$ -

$ -

Other Capital & Emergency Funds:

$ 59,706

$ -

$ 59,706

1330.00

1325.00

$ -

Department Total:

$ 320,288

$ 90,687

$ 229,601

DEPT 40

1330.00

Folding machine

$ 5,400

$ 6,231

$ (831)

1320.00

Admin Office window/doors

$ 40,000

$ 2,033

$ 37,967

$ -

$ -

$ -

Other Capital & Emergency Funds:

$ 30,107

$ -

$ 30,107

1330.00

1325.00

1330.00

$ -

Department Total:

$ 75,507

$ 8,264

$ 67,243


DEPT 50

1430.00

F250 4*4

$ 34,966

$ 34,966

$ -


Other Capital & Emergency Funds:


$ 5,000


$ -


$ 5,000

1330.00

$ -

Department Total:

$ 39,966

$ 34,966

$ 5,000


All Departments Total:


$ 809,433


$ 263,667


$ 545,766

GRANT FUNDS

1330.00

$ -

1330.00

$ -

Total Other Capital & Emergency Funds:

$ 223,996

$ 26,229

$ 197,767

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DVvW Construction-FNBOGC $ c=::JMoney Market-FNBGC

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Oo&M Account-FNBGC


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Authorized by: ; / r J;I ......I /' c

$ ---------

240,000.00


Date: 12/27/2016

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Date: 12/27/2016

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Date:

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POSTED


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IMMOKALEE WATER & SEWER DISTRICT

2015-2016 INVESTMENT CASH SUMMARY

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12/07/16

SECURITY DEPOSIT FUND

1,167,644.00


MINIMUM ACCT BALANCE 0.00


AVAILABLE CASH:


1,167,644.00


+ EXPECTED INFLOWS

11/30/2016 Balance on GL (2400.00)

DEP#

FROM REVENUE ACCT TO ADJUST TO ACTUAL 1,186,978.50

OTHER INCOME (FROM MONEY MKT FUND)

TOTAL:


  • EXPECTED OUTFLOWS

CK#

FOR CAPITAL PROJECTS

0.00

FOR OPERATIONS/SUPPLIES

0.00

OTHER- TO MONEY MARKET TO ADJUST TO ACTUAL

0.00

TOTAL:

0.00


ENDING BALANCE:


1,186,978.50



1205.00

SPECIAL RESTRICTED RESERVE (DEEP INJECTION WELL)

BALANCE:

232,870.09

LESS:

0

MINIMUM ACCT BALANCE

0.00


AVAILABLE CASH:

232,870.09


+ EXPECTED INFLOWS

DEP#

INTEREST EARNED

0.00

OTHER INCOME

0.00

TOTAL:

0.00


- EXPECTED OUTFLOWS

CK#

FOR CAPITAL PROJECTS

0.00

FOR OPERATIONS/SUPPLIES


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OTHER TO O&M ACCT

0.00


ENDING BALANCE:

TOTAL:

0.00


232,870.09


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"

"

2015-2016 INVESTMENT CASH SUMMARY

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12/07/16

REST SINKING FUND

1,742,241.84


CONSISTS OF: PRINCIPLE 1/12 MONTHLY JUN, JUL, AUG, SEP, OCT


INTEREST 1/12 MONTHLY JUN, JUL, AUG, SEP, OCT


PRIOR YEAR RESERVES

SERIES A SERIES B SERIES 1985

SERIES 1989

SERIES 1990

SERIES 1996

SERIES 1998

SERIES 2001

SERIES 2008 SERIES2013 SERIES2018

TO RESTRICTED RESERVE CURRENT RESERVES

JUN, JUL, AUG, SEP, OCT


INTEREST EARNED

+ EXPECTED INFLOWS FROM REVENUE FUND

FROM SPECIAL ASSESSMENT FUND FROM MONEY MARKET FUND

OTHER - From Debt Service Account


- EXPECTED OUTFLOWS


FOR DEBT SERVICE

SPECIAL ASSESSMENT FUND OTHER


219,999.99


292,459.01


151,008.00

20,592.00

37,680.00

404,518.00

27,931.00

426,868.00

31,500.00 ----

52,250.00 OTAL RESERVED

146,976.00

63,333.33

0.00

(165,900.00)I---'''-'1'.e96e,,cc75e,6,:.3e,3+-----

32,344.33 c_ -1,cD,,_IF.cF.=EceRecEecNccC=IE

OVERACCRUEO


682.18 TOTAL: 1,742,241.84


0.00


CK#


0.00



ACCRUALS NEEDED

ENDING BALANCE:

1,852,735.41


1/12 PRINCIPLE

15-Dec Adjustment 44,833.33


0.00

TOTAL

44,833.33

1/12 INTEREST -

57,692.75

0.00

57,692.75

RESERVE

8,649.67

0.00

8,649.67

LESS INT EARNED (THIS ACCT)

682.18

(682.18)

PLUS ACCRUAL FOR MISC

0.00

0.00

111,857.93

0.00

110,493.57


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IWSD Eng Report 1-18-17.docx



2.) WATER TREATMENT PLANTS


3.) WASTE WATER TREATMENT PLANT & EFFLUENT DISPOSAL


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IWSD Eng Report 1-18-17.docx

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Executive Director’s Report By

Eva J. Deyo

January 18, 2017 – Regular Board Meeting


Water Department

During December, Jean Pierre “JP” Louis and the Water Department staff completed the following: Productivity: - The Water Department staff replaced 2 meters, 3 backflow preventers, 62 meter registers, and 10 meter antennas. They repaired 7 line and tubing breaks and 84 backflow devices. They repaired 3 valves, and raised 10 meter boxes.

Meter sizes and registers – We are continuing to verify the EDU’s and meter sizes, at the different locations.

Backflow Testing/Certification Project – They have been steadily working on this program, in order to complete the requirements.

Water Plant Issues –The JVW Plant needed repairs on the top. We received a quote from Crom Engineering and Construction Services (CECS), a division of Crom, LLC (the tank manufacturer). Their price was $37,713 to do the concrete repairs needed to the tank. We hired them to do the work. They took the plant off line in order to do the repairs. It is a requirement of the FDEP permit to keep all equipment maintained, and in working order.

Flushing - They have begun the flushing project. It has to be done three times per year.

Valve Project – JP Louis has assigned two people at a time, to take turns for two weeks, to make sure that the water valve exercising project is also completed. They are also replacing broken valves.

SCADA System – This was installed on the three water plants. There were some problems with the system on the Carson Plant. They all seem to be working now.

The Water Department is very busy with all of the ongoing projects, trying to maintain staff, and coverage.

Vacancies – There are no vacancies in this department.


Wastewater Plant

During December:

Plant Operations & Maintenance – John Short and his staff were working under mostly normal conditions for this time of year. We had problems with the clarifiers blankets went over the weirs.

FDEP Inspection – FDEP came to the WWTP for an inspection the week of October 19, 2015. We still have not received their written report.

Sprayfield – We have been using the Sprayfield as much as possible,

Schwing Bioset Process – We have begun making our own fertilizer: Organi’Kalee. We are currently using it in our own sprayfield. It was out of service for two weeks in December.

Vacancies – There are no vacancies in this department.


Wastewater Collection

Lift Station Maintenance – During December, Hector Ramos and his staff pulled pumps, and mowed at the various lift stations, and around the Wastewater Plant, and the District owned property on SE 11th Street. They replaced a pump in Lift Station P.


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Sewer backup – There were sewer backups on North 9th Street, Sanitation Road, New Market Road, and Taylor Avenue.

Lift Station N Vehicle Accident – On December 2, 2016, a person ran over the control panels and backflows to Lift Station N. We received two quotes for the emergency repair, and awarded it to the lowest bid received from MG Electrical Developers, Inc. ($10,250). We contacted the insurance company (Liberty Mutual) and they will be sending a check for $10,000 (the maximum amount of property damage coverage that their client has).

Vacancies – We hired Jacob Gallegos for the vacancy, left by Javier Rueda. He began working on 11/1/16. He gave his notice on January 11, 2017. His last day will be January 25, 2017. We will be advertising for the vacancy.


Administration

During December, Oona Reyna-Rodriguez and her staff were very busy keeping up with their regular duties and keeping the office going.

File Server Upgrade - We are still trying to configure the Denali Accounting Program, and are not able to customize reports at this time.

Online Bill Pay – The District began accepting online bill payments on January 9, 2015. Customers can sign up to make payments, or to see their water usage history. They also have the option of getting their water bills by email. We now have over 500 customers who are signed up to access their account electronically.

Record Retention - We are continuing to work on scanning orders, and other old records, for electronic record-keeping.

I-9 Audit – Homeland Security came to audit our I-9’s and associated paperwork. They are now selecting critical infrastructure to audit. Norma Garcia had to scan and make copies of all of the documents for them to audit, for all of our current employees and for 3 years of the former employees. We are still waiting for them to return the originals.

Fiscal Year 2016 Audit – Tuscan & Company worked on their final fieldwork on the week of December 13, 2016. They are scheduled to present to the Board on February 15, 2017.

Vacancies – There are no vacancies in this department.


Maintenance Department

During December, Derys Maldonado and his staff completed the following:

Wastewater Plant and Sprayfield: –They changed oil on both Bar Screens. They rebuilt the Bioset transfer pump, and replaced a 24 volt fan. They changed oil on Clarifiers 1, 2, 3 & 4. They installed a new pump on the Clarifier Scum Pit. They changed oil and replaced belts on Ditches 1 & 2. They replaced gearbox v-belts in Ditch #4. They troubleshoot Grit Separator, re-set VFD's parameters, unclogged and re-routed drain. They also cleaned the tank, and the bearing. They changed the motor on Rotor 3b. They also replaced the gear box oil seal, belts and adjusted the pulley. They pulled and cleaned station K pump #3. They worked on the WW plant lights, and replaced the Generator #1 lights. They replaced a blown fuse on Pivot #2 and replaced a bad motor.

Equipment: - They serviced tractor 229 and installed new battery and blades. They serviced the B95 backhoe. They repaired a hydraulic leak on the dept 10 Takeuchi mini-excavator. They serviced the Side Mower. They installed a new PTO shaft on MX110 Case Tractor. They serviced the 1250 JD Tractor. Southern Crane and installed rebuilt bucket on Hyundai track-hoe.

Vehicles: - They serviced trucks 110, 111,112, 113, 114, 115, 116, 117, 118, 119, 120, 221, 222,

223, 226, 227, 228, 330, 331, 332, 333, 336, 440, 551, 552, 554, & 558. They replaced upper arms

and four new tires on truck 111. They also replaced the front shocks on truck 111, and did a front end alignment. They installed new O2 sensors on truck 112. They installed new batteries on trucks 115 & 119. They did a front end alignment on truck 120 and installed 2 new front tires. They


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replaced the parking lights on truck 227. They did a front end alignment on truck 331.They replaced the wiper blades on truck 334.

Water Department: - They installed a new sensor on well #1 and repaired bad wire on well 14. They replaced light bulbs in dept 10 office. They replaced the a/c filter, and unclogged the sinks in the restroom. They untangled and adjusted the well floats on the S 9th Water Tank They removed the access plate for the S 9th Water Tank, welded 1/2" stainless steel coupling and installed 1/2" spigot for sampling. They replaced a rubber coupling on the Carson HS pump #3.

Miscellaneous: They repaired Norma's office fax line, and replaced the main office lobby's computer network cable.. They helped Dept 30 on sewer backups, and pulling pumps at various lift stations.

Vacancies – There are no vacancies in this department.


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